August 11 - 16th, 2002Wyndham San Diego at Emerald Plaza
400 West Broadway
San Diego, California 92101
|Preparing Your Electronic Manuscript|
In submitting your paper for the 12th International Detonation Symposium, it is important that you follow these instructions carefully.
REQUIREMENTS (1 & 2): SUBMITTING YOUR MANUSCRIPT
1) Submit your paper (inlcuding graphics and figures) online in one of the following formats, MS Word '95 or higher (preferable), or Word Perfect 8 or higher. You must provide author contact information and provide a list of all authors, along with the requested public release data. Paper format guidelines are below. 2) Send one hard copy of your submitted paper. And, send only the graphics and figures--not your entire
manuscript--electronically (use a 3.5 " disc, CD-ROM, or Zip disk) to Dr. Jim Short (address below).
Please fill out the Disk Form and include it in your mailing.
NOTE: WE ARE ASKING THAT YOU SEND A HARD COPY OF YOUR ONLINE SUBMITTED PAPER AND
ELECTRONIC VERSIONS OF YOUR GRAPHICS AND FIGURES ONLY.
Preferred artwork formats: JPG, TIF, EPS (encapsulated postscript), or BMP (Bitmap). All art should be
saved at 300 dpi or higher. Each graphic should be in a separate file and the file extension should
indicate the file format (e.g. Figure1.jpg, Figure2.jpg). Please include all file names on your Disk Form.
You may use either a PC or a MAC. Indicate the platform on your Disk Form. If you use a Macintosh computer, do not use the "Fast Save" option. Please save your file by
choosing "Save As" under the file menu.
MAIL HARD COPY & GRAPHICS TO:
Dr. James Short, Code 333
Office of Naval Research
800 N. Quincy Street
Arlington, VA 22217-5660, USA
PREPARING YOUR ELECTRONIC PAPER
Format and Specifications
- Papers are limited to a maximum of 10 pages.
- All text should be Times New Roman, 12 pt. throughout the paper.
- Body text should be formatted in two columns (see sample paper)
- If you absolutely have to use a special character not found in this font, please make a special note on the Disk Form, when submitting your hard copy and graphics, and include that font on the disk for the typesetter. Please note: Characters not in this font may not convert properly to the CD-ROM format.
- Do not use headers, footers, or page numbers on your pages.
- Refer to the attached sample paper to format paper - including headings, subheadings, and references.
- All equations, both single-level and multi-level, should remain within the text of your paper. However, please format all equations as a separate paragraph.
- Superscript and subscript font sizes should be no smaller that 6 pt.
- Graphics can appear in text where they are mentioned and may be embedded. If you use a different program for graphics, list the program and version on your disk.
- All artwork should be created with thick heavy lines and large, bold font types. Light lines and small fonts may not be viewable on the CD-ROM.
- Preferred file formats: Microsoft Word '95 Version 7 or higher, WordPerfect 8 or higher. Please do not submit postscript, pdf, PageMaker, or Quark file for your text version of the paper. If you must submit a PowerPoint presentation instead of a paper, please note that it will be scanned as artwork and will not be searchable in most cases on the CD-ROM. Please indicate the software version of the text of your paper on the Disk Form.
TIPS FOR PREPARING GRAPHICS
In preparing your graphics, please be aware that there are some tips that you can incorporate in to the development that will make them more user-friendly to the end user. Keep in mind that the book will be printed in black and white. And although some of the figures on the CD ROM may appear in color, they will often be printed for reading on a black and white laser printer. With this in mind, these tips will make it easier for the user to view the graphic on the screen or printed copy, and allow for easier reproduction by photocopy. All of the examples were printed from a CD ROM using a black and white printer.
Use only light colors with little or no shading
When original graphics use different colors to denote such things as each branch of the organizational chart (for example), the color will not be apparent when they are printed. Although the colors are maintained and do appear on the screen on the CD-ROM, printing the graphics reduces the colors to dark or gray-scale shading. Some of the colored areas will be very difficult to read as a result of the shading. Most people print in black and white, therefore, colors used to denote differences may be lost. This problem is particularly difficult when using pie charts or graphs that use color as part of the key. It makes the printed version impossible to use.
Use a large font and as few data points as possible
All graphics must fit into an 8.5 by 11 inch page size with enough area for margins. Although some graphics may appear easy to read on an original, graphics with small fonts and many data points will lose resolution during the conversion or scanning process. The data will be lost on the screen and in the printed version. If it is not possible to make the font larger and clearer, separate out tables and charts onto more pages. This will allow you to increase the font size making the graphics easier to read on the screen and on the printed version.
Use simple, large figures
When you include a lot of lines that appear in color, they have the tendency to meld together in the printed version. Be sure to use heavy lines and have graphical differences between them - such as a solid line vs. dotted line instead of two color lines. The two color lines will not be very distinguishable on the printed page. Be sure to make figures as large as possible, but do not exceed an 8 x 11 inch paper size with room for margins. Anything larger than this size cannot be included.
Avoid landscape figures
Landscaped graphics are scanned in as they appear in the original manuscript. When the graphic appears on the screen, it will be oriented vertically, not horizontally. Therefore, the user will have to turn the monitor sideways to view it! They also will have to scroll to see the entire graphic. Make it easy for the user and use landscape only when absolutely necessary.
For additional information regarding this site, contact the Webmaster for information and comments.