A/V Presentation Information
Instructions for Oral Presenters
The symposium will provide all oral sessions with a LCD projector, laptop
computer, screen, lavaliere microphone, and pointer. Presenters are not allowed
to use personal projectors at the meeting. All speakers are strongly encouraged
to use the Speaker-Ready Room (Wilton Room, Fourth Floor, Sheraton Norfolk
Waterside Hotel) to become familiar with the equipment and try out presentations;
this will ensure the sessions run smoothly.
The laptop provided by the Symposium will run Microsoft Windows-compatible
PowerPoint presentations and Windows Media movies. To use this laptop, bring
your presentation on a thumb drive (Flash USB) or CD to the Speaker-Ready
Room the day before your presentation (or earlier) to have your presentation
loaded into the proper session.
Alternatively, you may run your presentation from your own laptop. Speakers
using their own laptop should arrive at least 15 minutes before the beginning
of the session to have them set up and connected to the projector input switch.
Please make sure your screen resolution in set at a maximum of 1024x768. Also,
make sure that your computer is set to NOT go to sleep in the interim between
its set up and your presentation.
Tips for Preparing and Saving your Presentation
Use Windows-standard fonts (e.g. Arial, Helvetica, Times, etc.). Unusual fonts
often will not display properly. Note that non-English versions of Microsoft
and Adobe software often require fonts or drivers that will NOT be available
on the symposium-provided laptops.
If movies are embedded in the PowerPoint presentation, be sure the movies
are saved with the presentation. One way to do this is to save the presentation
as a Package (in the SAVE AS window). This is designed to create a folder
with the PowerPoint file and relevant movies. Note that movies must be in
DVD format - VHS movies cannot be projected.
Schedule
Each oral presentation is limited to a total of 20 minutes. Your presentation
should be prepared for completion in 15 minutes, leaving 5 minutes for questions
and answers. The Session Chairs have been asked to keep strictly to the schedule,
especially in the Specialist Sessions so we can maintain synchronization of
the presentations in the two parallel sessions.
Note: If you use your personal laptop for projection, the time used to set
up your laptop for your presentation after your talk is called during the
session will be deducted from the time allocated for your talk.
Speaker-Ready Room (Wilton Room, Fourth Floor, Sheraton Norfolk Waterside
Hotel) Schedule
| Sunday, July 23rd | 3:00pm – 8:00pm |
| Monday, July 24th | 7:00am – 8:00am |
| 12:30pm – 1:00pm | |
| 4:00pm – 4:30pm | |
| Tuesday, July 25th | 7:00am – 8:00am |
| 12:30pm – 1:00pm | |
| 5:30pm – 6:30pm | |
| Wednesday, July 26th | 7:00am – 8:00am |
| Thursday, July 27th | 7:00am – 8:00am |
| 12:30pm – 1:00pm | |
| Friday, July 28th | 7:00am – 8:00am |
