The deadline for submission of manuscripts and clearances is Friday, March 12, 2010.
This date is firm and compliance with the deadline will be strictly enforced. If
your manuscript and clearance are not submitted by the deadline, your paper will
be removed from the schedule, so that it cannot be presented at the Symposium nor
included in the published proceedings.
Submit your paper as a Microsoft Word document using MS Word 2003 or higher version, or a PDF.
Please stick with a PC-compatible format. Do not submit Macintosh files. Use the
Manuscript number and password that was sent to the Abstract submitter by letter
and by email. Paper formatting guidelines are below.
The web page will convert your MS
Word document to a .pdf, and show it to you. Please look at the .pdf carefully
to ensure that all mathematic symbols and figures are displaying correctly.
This is important, because your page proofs will be similarly generated, and it
is this version that will be displayed on the symposium web pages.
All papers presented at the Symposium must be cleared for unlimited distribution
to the public. In most cases, your government or employer will issue the clearance.
Papers reporting work performed under government sponsorship at universities or
other institutions should be cleared for public release in accordance with the procedures
established by the sponsor. Where there is no government sponsor, a letter from
a senior official (such as a department head) will be deemed sufficient. Fax
or email your institution/sponsor clearance with this
Clearance form, as instructed on the form.
Any edited versions of your paper can also be uploaded the same way. This includes
edited versions done after Reviewer’s comments and adding text to the end of your
manuscript of the questions asked of the presenter during/after the symposium and
the answers to such questions.
Please use the tips below in preparing your graphics. Keep in mind that the book
will be printed in black and white. The CD ROM will appear in color. With this in
mind, these tips will make it easier for the user to view the graphic on the screen
or printed copy, and allow for easier reproduction.
Note that papers are to be printed in Black and White. Colors are maintained and
will appear on the CD-ROM version of your paper. However, printing the graphics
reduces the colors to dark or gray-scale shading. Text on top of a colored area
will be very difficult to read as a result of the shading. When printed in black
and white, colors used to denote differences may be lost. Make sure colors are medium
depth colors, such that they don’t fade to white or darken to black when printed.
Avoid landscape figures
Because the manuscript format is a two-column format, format your graphics to fit
within the width of one column. Chose “portrait” format (height is greater than
width) rather than “landscape” format (width is greater than height) for your graphics.
If your data absolutely cannot be displayed in a single column, you may use a double-column
landscape format. The later is to be used only when absolutely necessary.
Use a large font and as few data points as possible
Graphics with small fonts and many data points will lose resolution during the conversion
to printed form. Try to keep the fonts larger (minimum when inserted in the paper
should be no smaller than 6 points) and enough white area between data points so
your graphic will be clear.
Use different data symbols and lines
When you plot a lot data or lines in color, they have the tendency to meld together
in the printed version. Be sure to use data points or lines that have clear graphical
differences between them - such as circles vs. squares or a solid line vs. dotted
line, instead of different color lines.