Presenter Guide


Oral Presentations

Each oral session will be provided with an LCD projector, PC and Mac laptop computers, screen, microphone, and laser pointer. Use of personal computers and projectors for presentations is not permitted at the symposium.

Oral Presentations Schedule
Each oral presentation is limited to a total of 20 minutes. Your presentation should be prepared for completion in 15 minutes, leaving 5 minutes for questions and answers. The Session Chairs have been asked to keep strictly to the schedule, especially in the concurrent sessions so we can maintain synchronization of talk times in both rooms.

Preparing and Saving your Oral Presentation
Microsoft PowerPoint and Adobe PDF files will be accepted for presentations. Note that non-English versions of Microsoft and Adobe software often require fonts or drivers that will NOT be available on the symposium-provided laptops. If videos are embedded in the PowerPoint presentation, be sure the videos file(s) are saved with the presentation (in the same folder) and compressed (.zip) before uploading. Note that videos must be in an electronic file format that can be embedded in your presentation; equipment to project DVD and VHS videos will not be provided.

Uploading your Presentation
Your presentation file is due on or before 2 July 2018. Log into the Presenter Portal to upload your Presentation in the “Upload Presentation” task. If there are two or more authors for your paper / presentation, please select one author to upload the file to avoid accidental file overwrite.

Access the Presenter Portal HERE (Remember to search your email for your Access Key)

Helpful Tips for Creating Effective Presentations
With just 15 minutes to present your technical work, you will want to fine tune your message so that it is concise and easy to understand. There are many free online resources that offer guidance for preparing effective presentations. Below is a small selection of tips that you may find helpful as you design your slides and prepare for your talk.

  • PowerPoint (PPT) is designed to ENHANCE your presentation, not BE the presentation. The goal is for the audience to pay attention to you and what you’re saying, not reading your slides. Limit the number of words on each slide. Use key phrases and include only essential information. Less is more.
  • Limit the number of slides. Presenters who constantly “flip” to the next slide are likely to lose their audience. A good rule of thumb is one slide per minute.
  • Create a simple slide format that is used throughout your presentation. The “slide master” feature can help you do this. Be consistent with margins, type sizes, font, colors, and background.
  • Recommended fonts: Arial, Tahoma, Verdana, or a similarly simple sans-serif, readable font. Avoid fonts like Times New Roman or Palatino. Avoid using all caps except for emphasis, and avoid italics. Bold can be used for impact.
  • Your slides need to be readable from the seats in the back row. The larger the font size, the better. When selecting font sizes for your presentation, one way to test this is to print some text in three or four sizes on a sheet of paper. Place the printed sheet on the floor and stand up. When you look at your printed sheet, you should be able to make a choice based on which clusters of type you are able to read from that distance. Or, stand 6 feet from your monitor and see if you can read your slides.
  • Use the largest size for titles (40 point is a good size to start with). Subtitles and bullet points should be slightly smaller (perhaps 32 point). Don’t go any smaller than 24 point for your content.
  • Use contrasting colors for text and background. Light text (not white) on a dark background is best. Dark text on a light background (not white) is another option. Avoid using yellow text as well as patterned backgrounds as these make slides difficult to read when projected.
  • When including graphs, charts, and figures, be sure that they’re simple enough, and the data and text are large enough, for your audience to quickly understand the information. Use strong, clear lines and blocks of color.
  • Have a Plan B, such as a hard copy of your slides, in the event of technical difficulties. This will give you peace of mind in the event of the unexpected.
  • Practice with someone who has never seen your presentation. Ask them for honest feedback about colors, content, and any effects or graphical images you’ve included, as well as your presentation style (such as speed, tone, and body language). Practice will also make you more comfortable and less inclined to read your slides.
If you’re interested in additional tips for preparing presentations, we recommend searching online for “effective PowerPoint presentation guide.”

Poster Presentations

Poster Set-up and Removal Schedule
Assignment of poster presentations to specific display board locations will be provided during registration.

Authors may set up their posters in the Choptank Ballroom on Monday, 16 July between 8:00 PM and 11:00 PM, at which point the room will be secured for the night. Any poster author still needing to set up their poster on Tuesday morning (17 July) should plan to do so no later than 8:00 AM.

Poster Authors may remove their poster any time after 3:30 PM on Thursday, 19 July. Any posters remaining in the room after 12:00 PM on Friday, 20 July will be disposed of.

Poster Display Period and Focused Poster Session
Posters will remain on display from the morning of Tuesday, 17 July through the afternoon of Thursday, 19 July.

The author-attended Poster Session and Reception is scheduled for Tuesday, 17 July from 5:00 PM to 9:00 PM. Poster authors will have the opportunity during this event to present and discuss their technical work with attendees. Refreshments will be provided along with a cash bar.

Printing of your Poster
Cambridge, MD is a small town and does not have printing companies that are experienced with printing scientific posters. We strongly recommend that you have your poster printed someplace near your home or office, and either carry it with you when you travel to the Symposium, or ship it to yourself as a guest of the hotel (it should not arrive any earlier than three days prior to your arrival at the hotel). For those opting to ship their poster to themselves as a guest of the hotel, below are the instructions and the address.

All packages should be sent to arrive no sooner than five days prior to the conference. A charge, currently $5.00 per parcel, will be assessed to cover the administration of receiving, tracking, and storage of each item per Guest. To ensure prompt delivery all materials should be addressed as follows:

Hyatt Regency Chesapeake Bay
100 Heron Blvd.
Cambridge, MD 21613
Attn:  (Fill in Guest’s Name)
         (Fill in Guest’s Arrival Date)
         16th International Detonation Symposium
         Rachel McCarty

Alternatively, there are several online vendors that print scientific posters and ship them to the location of your choice. Below are some examples of this type of vendor for you to investigate if you’re interested; there are many other vendors of this type. We have not utilized any of these vendors; they are listed for information only and are not in any way endorsed by the 16th IDS or its organizers.

Examples of Online Poster Printing Services:

Poster Format

  • Please design your poster to be 4 feet (1.2 m) high by 4 feet (1.2 m) wide. 
  • You have the option to design your poster with a height of up to 6 feet (1.8 m) maximum, where the portion that is longer than 4 feet (1.2 m) hangs off the bottom of the poster board.
  • Please design/create your poster so that it is clearly visible and readable from a distance of 4 feet (1.2 m). We recommend that you use 24-point or larger font sizes, and use a simple font (like Arial, Tahoma, or Verdana).
  • Posters can be attached to the display boards with pushpins or Velcro. A supply of pushpins will be available for your use.
  • Remember that poster presentations are primarily a visual medium and plan your presentation carefully to convey your intended message.
  • A copy of your Detonation Symposium paper pinned to the board, even if the font size is increased, is not effective at conveying your message.
  • Any text that explains a figure in your poster should be placed near the figure that it references.
  • Include a concise summary statement or take-away message.

Contact Us:

Questions? Email info@intdetsymp.org
or call 410-992-7302, ext. 215 (Shelley Cohen)

The Johns Hopkins University Energetics Research Group (JHU WSE ERG) is the organization providing logistical and administrive coordination for the 16th IDS.